Key Factors to Consider
Logistics Questions
What is the guest capacity for ceremony and reception?
Why it matters: Must accommodate your guest list
Do you require us to use in-house catering?
Why it matters: Outside catering may offer more flexibility
What are the available dates?
Why it matters: Popular venues book 12-18 months out
What is the setup and breakdown time allowed?
Why it matters: Affects vendor schedules and decorating time
Is there a rain/weather backup plan?
Why it matters: Essential for outdoor venues
Is there parking available for guests?
Why it matters: Guest comfort and logistics
Do you have a preferred vendor list?
Why it matters: Some venues require using specific vendors
Is there a bridal suite for getting ready?
Why it matters: Convenience on your wedding day
Who is our point of contact on the wedding day?
Why it matters: Know who to go to with questions
Pricing Questions
What is the rental fee and what does it include?
Why it matters: Hidden costs can significantly increase budget
Contract Questions
What are the noise restrictions or curfews?
Why it matters: May affect party timing and music
Are there any decoration restrictions?
Why it matters: Some venues restrict candles, confetti, etc.
What is your cancellation/postponement policy?
Why it matters: Important for unexpected changes
What insurance is required?
Why it matters: May need event insurance
Red Flags to Watch For
- !Unwilling to provide detailed pricing
- !No rain backup plan
- !Excessive required vendors
- !Vague about what's included
- !Poor reviews about coordination
Pro Tips
- Visit at the same time of day as your wedding
- Ask to see it set up for a wedding if possible
- Check restroom capacity for guest count
- Understand what happens if they overbook
Track Your Vendors
Keep all your vendor contacts, contracts, and payments organized in one place.
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