Key Factors to Consider
Experience Questions
Can we do a tasting before booking?
Why it matters: You should taste the food before committing
Logistics Questions
How do you handle dietary restrictions and allergies?
Why it matters: Essential for guest safety and comfort
Do you provide bar service?
Why it matters: Alcohol service may be separate
What is the server-to-guest ratio?
Why it matters: Affects service quality
What is your setup and cleanup process?
Why it matters: Coordination with venue timing
How do you handle leftovers?
Why it matters: Some couples want to keep extra food
Can you provide a vendor meal for our other vendors?
Why it matters: Photographers and DJs need to eat too
Pricing Questions
What is included in the per-person price?
Why it matters: Service, rentals, and gratuity may be extra
Do you provide tables, chairs, linens, and tableware?
Why it matters: Rentals can add significant cost
What are the payment terms?
Why it matters: Understand deposit and final payment timing
Style Questions
Can you customize the menu?
Why it matters: Personalization may have limits
Contract Questions
Do you have liability insurance?
Why it matters: Protects against food-related issues
Red Flags to Watch For
- !No tasting available
- !Vague about what's included
- !Poor food safety practices
- !Inflexible about dietary needs
- !Hidden service charges
Pro Tips
- Get itemized pricing, not just per-person estimates
- Ask for references from recent weddings
- Confirm final guest count deadline
- Understand their policy for guest count changes
Track Your Vendors
Keep all your vendor contacts, contracts, and payments organized in one place.
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